HR teams have faced increasing pressures in recent years including, greater emphasis on technological advancements, employee engagement, changing working habits, and most recently, the impact GDPR. It’s therefore never been more important for HR teams to find solutions to automate day-to-day tasks, freeing up time to focus on these important issues. This is according to enterprise office solution provider, Y Soft Corporation.
Print management and automated scan workflow solutions are often praised for their ability to make organisations more productive, and to increase document security. While these advantages are clear, businesses should also consider how these solutions can free up time for HR staff to work on more innovative projects.
An area where HR department efficiency can be increased is by implementing a scan workflow solution which automates the delivery of scans to authorised repositories.
Nick Parkes, Regional Sales Manager at Y Soft said, “as an example, an organisation may need to receive a paper copy of a health and safety form from every employee, but needs to store a digital version of these forms in a secure location. Traditionally, the HR person managing this project would need to scan each form individually, receive it as an email file attachment, download each file, appropriately rename each file and save it in the correct place.
“This is a hugely time-consuming process, but with automated digital document workflows, the manager will simply scan all of the documents as a batch and through a pre-allocated barcode, each document will be automatically and correctly named and saved in the appropriate place, whilst those who need to be aware of the new document are alerted to its presence.”
Further benefits are seen in staff onboarding, performance reviews, training & development, and benefit distribution.
Nick added, “real productivity gains happen when automated workflows eliminate time-consuming steps. Managing HR at any organisation is more stressful than it ever has been. To stand the best possible chance of keeping staff issues under control, HR teams need to be innovative in their thinking. Turning their attention to scan workflows can effectively help streamline office processes and ensure less time goes to waste.”
Y Soft offers scan workflow solutions through its YSoft SafeQ workflow solutions platform. YSoft SafeQ solutions include features such as integrated print management and advanced document capture, all of which make print and scan workflow processes more efficient, secure and cost-effective.