Companies across the UK are at risk of data breaches, inflated maintenance costs, and lost productivity resulting from a poorly managed print provision, according to a new report.
‘Navigating your way through the office print maze’ has been launched by Office Depot to address the ways in which companies can be subject to lost data through mismanaged printing. It explains that, through the use of a Managed Print Service (MPS), individuals can help secure the privacy of their printing through personalised access control, for sensitive or personal information that requires printing.
Available to be downloaded for free on the Office Depot website, the report also touches on the mounting costs of shop-bought printer replacements and how replacing a transactional process to printing supplies can save significant revenue.
Some of the cost savings highlighted include a comparison of the money spent per page when purchasing a high street store printer and utilising a MPS. For example, standard printers, readily available in high street shops usually deliver a cost per page of around 25-30 pence compared to just three pence per page when using a MPS.
Rob Jones, Head of MPS at Office Depot said, “the report has been designed to make companies aware of how something as simple as printing can hugely impact budgets, data security and team performance. Businesses need to understand the role printing procurement can have on end-of-year finances and how switching to a supplier of Managed Print Services can save thousands of pounds per year, as well as ensure that data is kept safe and other departments can focus on their own work.”
As well as highlighting expenditure and data security, the report also suggests the impact printing maintenance can have on IT departments. According to Office Depot, current estimations suggest that printer related issues represent around a quarter of all calls to the IT department, highlighting how poorly-managed printing procurement can potentially waste talent that is required for more important business matters.
Sustainability, which continues to be a pressure point for businesses across the UK, is another key discussion point highlighted. Whether it’s replacing ageing equipment on a more regular basis, smarter default printing or reduced paper weight, the report explains how MPS can help reduce a company’s environmental impact.
Rob added, “we’re hoping that the report makes business owners more aware of their printing expenditure and helps them understand how a lack of vision of printer outgoings can significantly impact potential cost savings and work efficiency. As more companies adopt MPS, finance departments can take more control and ownership and help improve the role and efficiency of the printer in the workplace.”
To download the report, please visit whyofficedepot.co.uk/mpswhitepaper