• Effective scan workflow software is crucial in taking HR department into future

        • HR teams have faced increasing pressures in recent years including, greater emphasis on technological advancements, employee engagement, changing working habits, and most recently, the impact GDPR. It’s therefore never been more important for HR teams to find solutions to automate day-to-day tasks, freeing up time to focus on these important issues. This is according to enterprise office solution provider, Y Soft Corporation.

          Print management and automated scan workflow solutions are often praised for their ability to make organisations more productive, and to increase document security. While these advantages are clear, businesses should also consider how these solutions can free up time for HR staff to work on more innovative projects.

          An area where HR department efficiency can be increased is by implementing a scan workflow solution which automates the delivery of scans to authorised repositories.

          Nick Parkes, Regional Sales Manager at Y Soft said, “as an example, an organisation may need to receive a paper copy of a health and safety form from every employee, but needs to store a digital version of these forms in a secure location. Traditionally, the HR person managing this project would need to scan each form individually, receive it as an email file attachment, download each file, appropriately rename each file and save it in the correct place.

          “This is a hugely time-consuming process, but with automated digital document workflows, the manager will simply scan all of the documents as a batch and through a pre-allocated barcode, each document will be automatically and correctly named and saved in the appropriate place, whilst those who need to be aware of the new document are alerted to its presence.”

          Further benefits are seen in staff onboarding, performance reviews, training & development, and benefit distribution.

          Nick added, “real productivity gains happen when automated workflows eliminate time-consuming steps. Managing HR at any organisation is more stressful than it ever has been. To stand the best possible chance of keeping staff issues under control, HR teams need to be innovative in their thinking. Turning their attention to scan workflows can effectively help streamline office processes and ensure less time goes to waste.”

          Y Soft offers scan workflow solutions through its YSoft SafeQ workflow solutions platform. YSoft SafeQ solutions include features such as integrated print management and advanced document capture, all of which make print and scan workflow processes more efficient, secure and cost-effective.

        • Stay up to date - Click here and register for FREE OEN online membership and enjoy unlimited access to a host of benefits including the exclusive members area of the website, downloadable business tools, current and back issues archive, priority breaking news alerts, weekly e news summary and the OEN app

        • Related Articles

        • Making school safety a priority with smart technology

          Making school safety a priority with smart technology

          Tuesday 23rd Feb 2021 by clareb
          With pupils set to go back to school on 8th March, there are a number of safety measures schools need to implement to ensure the health and wellness of the staff, students and school communities.  The first lockdown and closure of schools broug...Read More...
          Omnichannel contact centre needs further transformation post-pandemic

          Omnichannel contact centre needs further transformation post-pandemic

          Tuesday 23rd Feb 2021 by clareb
          For organisations operating contact centres, now is the time to plan for a more settled future where consumer and worker habits are permanently changed from how they were before. This is according to TelcoSwitch, a provider of unified communications ...Read More...
          Over 1/3 UK consumers cease purchasing EU goods post-Brexit

          Over 1/3 UK consumers cease purchasing EU goods post-Brexit

          Friday 19th Feb 2021 by clareb
          Eskenzi PR & Marketing, a voice in the cybersecurity public relations industry has announced the results of a survey which found that over a third (34%) of UK consumers have stopped purchasing goods and services from the European Union since...Read More...
                • About Us

                  OEN is the leading source of business news and information for buyers of office equipment, supplies and services within mid tier and up sized organisations. Our multi-platform approach delivers relevant, engaging and focussed content via our main printed magazine, bespoke guides and supplements, website, digital editions, apps, and newsletters with an unrivalled reach across the industry. A highly trusted and respected brand for many years, the print version of OEN last year celebrated its Diamond anniversary.

                  For our latest Media packs and more details on our range of services click here

                • View Latest Issue