• Improving collaboration in the workplace

        • “Sharp Cloud Portal Office adds a whole new dimension to mobile working,” says Sharp Solutions Product Marketing Manager, Chris Hale

          Cloud Portal Office allows businesses to collaborate better. It enables individuals or teams to securely access, upload, download, manage and print files. They can create new folders, edit documents and share them with colleagues or clients in real-time. And as it’s a cloud application, individuals can log on from any PC, mobile device, Sharp MFP or Sharp BIG PAD interactive whiteboard.

          A study by industry analysts IDC revealed that almost half of all businesses are already using cloud services in some form or other today and this figure is predicted to rise to more than 90% in the next three years.

          Our own research into Generation Cloud workers also confirmed there is an increasingly tangible demand for more collaborative, flexible working practices and that employees are moving towards a more flexible, collaborative working model.

          This file storage and collaboration tool makes businesses more efficient and has been created to support mobile workers who are looking for an easier way to share information while on the move.

          Scalable

          With cloud capabilities, Sharp’s MFPs are ready to meet the changing demands on how information is used and accessed and Sharp’s BIG PAD interactive whiteboard also connects to Cloud Portal Office providing even greater flexibility.

          Cloud Portal Office can scale from an invaluable workgroup tool right the way up to a much larger enterprise-wide system and it’s suitable for businesses in any sector.

          As well as providing individual workers with instant access to and the ability to share information, it can also speed up otherwise time-intensive internal admin processes.

          For example, head office can create an electronic mailroom for remote workers; incoming mail can be scanned and uploaded into the portal for instant access by individuals, regardless of their location - removing both the cost and time delay associated with mailing.

          Construction workers, estate agents or architects who need to amend plans or documents whilst on clients’ premises and task head office with making changes, can either simply edit files and upload or scan in corrections directly to Cloud Portal Office, ensuring a much faster turnaround.

          Cloud Portal Office lets you access the latest version of any file, directly from any device; you simply need an internet connection to store, share and access with colleagues.

          Security

          The key point of difference is that in using Cloud Portal Office unlike with a public site, security is built-in; information is protected by access controls, powerful firewalls, state-of-the-art encryption technology and redundant fail-over systems. That means that company data is always safe, always secure and under the company’s control.

          Easy to set-up and use, the service is accessed through a single sign-on portal which is securely controlled by the IT department. Administrators can use the Sharp Cloud Portal to change access permissions, cancel/add subscriptions, or increase storage space at a moment’s notice - all through a secure web page.

          Sharp  www.sharp.co.uk

           

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