Milton Keynes Hospital upgrades CCube Solutions’ EDMS

CCube Solutions has announced that Milton Keynes University Hospital NHS Foundation Trust is upgrading to the latest version of its electronic document management software (EDMS) to build upon a successful implementation, first started seven years ago. 

To date, the system contains in excess of 100 million pages and is used day to day by around 4,000 staff. Utilising a completely re-architected version of CCube Solutions' software, version 4 will introduce support for mobile devices, offer OCR capability and ultimately be integrated with the Trust's Cerner Millennium EPR system. 

Craig York, Milton Keynes University Hospital's associate director of IT said, "it's hard to understand why some Trusts have yet to grapple with legacy records management. It's really difficult to run outpatient clinics without patient notes especially as in our case demand is on the rise.  In 2016/2017, we had 358,045 attendances up 11 per cent on the year before. Our system has revolutionised how we work and we're now in the process of modernising and enhancing it."

Milton Keynes University Hospital is also transitioning away from a part virtual part physical server estate onto a fully virtualised environment located at two separate datacentres on the hospital campus. The Trust will use Microsoft HyperV running Windows Server 2016. CCube EDMS will be migrated to run on this which will improve resilience and performance of the system. 

Ian Fabbro, Milton Keynes University Hospital's IT programme manager said, "virtualisation means we can dynamically respond to the needs of the hospital for IT performance and storage and in the unlikely event of a server hardware failure, the infrastructure will immediately failover such that the EDM and EPR systems will not be affected."

To transition to version 4 of CCube's EDMS, a comprehensive work plan is in place with the system expected to be fully live by the end of July 2018.  The IT team will build around 20 virtual servers for test, training and live environments, with CCube Solutions' engineers then onsite to undertake system testing and the migration of the current SQL database to the new platform. This is a complex task as EDMS contains some 100 million documents along with associated meta-data. 

Vijay Magon, CCube Solutions' Managing Director added, "our EDMS is completely embedded into the running of Milton Keynes Hospital today and the clinical body accustomed to using it.  Patient information is available at the right place and at the right time and the developments we're working on now seek to make it even more user friendly and accessible."

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