PaperCut and Copyright Licensing Agency introduce CLA Copy Button

In a move that supports its broader digital transformation plans, the Copyright Licensing Agency (CLA) has announced an overhaul of the manual process used for logging details about copyright-protected material scanned or copied by staff/practitioners in the Education sector. Working in partnership with PaperCut, it has introduced the CLA Copy Button, a digital reporting process.

Underpinned by PaperCut MF, the print management solution is being deployed in schools, colleges, and universities across the UK, helping to collect essential data so the CLA can make payments to the creators it represents.

Established 30 years ago, the CLA simplifies copyright for content users and copyright owners. It helps customers legally access, copy and share the published content they need, while also making sure that copyright owners are paid fair royalties for the use of their work. The CLA Copy Button will help CLA in this mission while also saving school staff time. The button is also expected to increase the volume and quality of the data collected, which will lead to more accurate royalty payments.

With this new initiative, each time a member of staff makes a copy or scans using a Multifunction Device (MFD) featuring the CLA Copy Button and PaperCut MF, they select the relevant button, then scan the document and enter the number of people the copy is for. This information is sent securely and in real-time to the CLA. The improved workflow efficiency provided by the CLA Copy Button helps reduce the admin burden placed upon teachers and the CLA’s admin team, while providing greater data insights into what is being printed or copied and by which institutions, making it easier and quicker to reimburse the originator of the content.

Prior to the introduction of the CLA Copy Button, staff had to follow a manual process. Once at the MFD, they would complete a data label with the information about the source material – including its International Standard Book Number – and confirm how many pages were used and whether those pages were copied or scanned. Once completed, the form was placed in a box next to the MFD.

Eela Devani, CLA’s Chief Product and Data Officer said, “the CLA Copy button enables us to automate reporting, saves time, and reduces paper waste, which are benefits that align with the organisation’s broader digital transformation goals. Not only will the CLA Copy Button boost the productivity of teachers and CLA admin staff alike, but it will also accelerate the pace at which authors and artists are reimbursed. With published material such as books, magazines, and digital resources protected by copyright, we’re excited about this initiative and we’re looking forward to it being rolled out to other sectors in the future.”

PaperCut MF is a print management solution that provides print management software for copiers and scanning devices to automate workflows and collect data securely. It facilitates mobile and BYOD printing and enables users to print from Chromebooks, Android, macOS, iOS, and Windows devices.

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