Royal Greenwich Museums takes next step in cloud journey

Royal Museums Greenwich comprises the Royal Observatory, Cutty Sark, National Maritime Museum, and Queen’s House. Together they provide the public and organisations with a better understanding of the sea, the exploration of space, and Britain's role in world history.

Many of eacs’ clients adopted Office 365 licensing to initially migrate their email into Exchange Online, providing greater resilience, security, and ease of access to email for their staff.  Royal Museums Greenwich recognised that it could be getting a lot more value out of its existing Microsoft subscriptions, specifically SharePoint Online and Teams, which were already included with its Office 365 subscription.

To assist companies in getting the most out of their subscriptions, eacs developed SharePoint QuickStart, which was what the Museum stakeholders were looking for.  

When implemented and designed properly, SharePoint can provide companies with a mobile and user-friendly web-based internal internet and cloud document storage solution. The additional security features SharePoint offers also guarantees your data is safe and secure. It provides individuals with document versioning control ensuring compliance policies are adhered to, making communication and collaboration simple and effective.

After initial discussions, a design workshop was held with eacs in-house Apps & Data experts. During the workshop, the team worked with the Royal Museums Greenwich’s key stakeholders to produce an initial configuration document that would provide them with a foundation to start to maximise the benefits the SharePoint platform could bring.

During conversations, it was clear that it was important for the Museum to have a centralised platform to create and communicate visually appealing information across the business. The eacs team worked with the Museum staff to build a content structure that accurately mapped the information types being shared.

Security and compliance were also key areas of concern, therefore a review of the current SharePoint security settings was carried out, and where necessary, adjusted to meet industry best practice and your business requirements. This included ensuring that permissions granted were in line with the Museums Security Policies.

Winning over the staff was key so that they truly understood how important it was to the business. Training was therefore a key element to ensure that staff were able to make the most out of the new SharePoint Hub. Throughout the project, testing was undertaken to ensure that the impact on users was minimal, and regular project review meetings were held to report on progress. 

At the end of the project, a further security review was initiated and presented to the Board once the project was completed, confirming that the previously highlighted gaps had been closed off.

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